Over the past 8 years, Kyocera Mita has quickly  become a leading manufacturer in the MFP marketplace and is currently one of the more profitable companies on the Nikkei, Japanease stock index. Due to its heavy emphasis on R&D and investment in new technologies, Kyocera has developed products that lead the industry in both reliability and environmental sustainability.

Reliability:
The reason Kyocera MFP’s are so reliable is because they run on a mono-component developer system, much like a laser printer. Most other MFP’s made by Ricoh or Xerox for instance, operate on a dual-component system. This can lead to a wider variability in copy quality, and a higher likelihood of paper jams and mechanical errors. Owners of Kyocera MFP’s seldom find themselves in need of a service technician, beyond the standard PM cycle.

Environmental Sustainability:
With Kyocera’s advanced technology, all components have been designed for extra long life, which means a reduction in waste and discarded materials. All containers and waste bottles are made of recyclable plastic and even the remaining toner, which is non-toxic, doesn’t harm the environment. Kyocera MFP’s also use far less electricity compared to other brands of equipment.

To learn more about Kyocera MFP’s visit their corporate site, or the site of an authorized Kyocera MFP photocopier dealer.

Now supply cost is one thing, but what happens when your device starts having problems down the road? Even if your device is covered by a warranty in the first year, can you really afford to have your business offline for the time it takes to repair or switch your machine? Not to mention – the hassel of having to take care of it yourself? If you or your staff are running a serious business, it is likely that your collective time is worth more than that.

A retail unit is suitable for a small home office, but even for a single user – it can become expensive over time. It’s hard to believe, but there are still many offices out there where there is a laser printer on every persons desk. In recent years, more businesses have moved toward leasing decentralized multifunctional devices which can be printed too by many individuals in one department – reducing the total number of print devices, lowering the cost per copy, saving on electricity costs as well as maintenance costs as well. It is almost like the difference between heating your house with a bunch of tiny electric space heaters, or investing in a fuel efficient natural gas furnace that is built to heat the entire house. That is what some businesses are actually doing out there – running on a bunch of tiny expensive devices.

Smart business owners understand the principle behind investing in a more robust machine that will ultimately have a lower cost per copy and cost of ownership.

Ultimately the choice is yours, and I have advice for both scenarios. If you choose to get by on a small retail machine for now, make sure you measure how much it is costing you. If you decide that it is time to invest in a more suitable machine for your business, make sure you research the quality of the unit. You will want to invest in something that is reliable and user friendly. Also – make sure you buy from a dealer or VAR that can provide you with a 4 hour service guarantee. Your business can not afford to wait for a technician two days after you have placed a service call.

Any office looking for a small footprint multi-function printer should consider the Samsung 8380. This all-in-one unit prints in both color and black and white, includes duplex, a simple interface, quick print speeds and more. The 8380 holds true to Samsungs belief that a printer is more than a simple machine, it is an integral member of the work team. This A4 multifunctional printer / copier is very ideal if you do not require 11 x 17. This reduces both the size of device, as well as the cost.

Functionality

The Samsung 8380 allows users to print, scan, fax, copy, duplex and network. It eliminates the need for multiple pieces of equipment in the workplace.

Reliability

The heavy-duty build of this unit means that up to 100,000 pages can produced each month.

Duplexing

The Samsung 8380 includes an auto duplex feature that allows two sided copies automatically. Save money and the environment by conserving paper.

Print Speed and Quality

The print speed and quality varies depending on the job. For copies, the Samsung 8380 produces up to 40 copies per minute with a resolution of 600 dpi by 600 dpi. When printing 40 pages per minute can be printed with a resolution of 1200 x 1200.  First print out time varies from 10 seconds to 13 seconds.

Features

The Samsung 8380 includes multiple features that increase the functionality of the machine.

• Zoom Rate:  The printer has a zoom feature that allows users to zoom from 25% to 400% of the original.
• Multi Copy:  Users can copy up to 999 copies.
• Fax:  The fax feature includes the ability to program and store up to 200 fax numbers. It also has a junk fax barrier, polling, broadcast feature and a mail box.

Paper Handling

The Samsung 8380 includes superb paper handling capacity. With a max output of 500 sheets and the ability to hold up to 2,720 pages, there is little need to reload the machine. It also can handle multiple paper types including plain, thin, bond, recycled, cardstock, thick, punched, and colored paper as well as envelope stock.

Consumables:

Samsung has created a printer that has the ability to conserve toner. The average yield of a toner cartridge is 18,000 black and white pages or 12,000 color pages. The drum will remain usable for up to 50,000 pages.

Options:

Several additional features can be added to the Samsung 8380 to make it even more useful. These include a finisher, staple cartridge, tall or short stand, additional memory and a high capacity feeder.

In short, the Samsung 8380 colour copier is an ideal high yield multi functional that can handle jobs both big and small and provide users with quality images.

A multifunctional copier is the cornerstone of any office environment

A multifunctional copier system is essential for any growing business.  Whether you rely on in house printing for advertisement materials, print in-house forms or send hundreds of faxes on a daily basis, a multifunctional is integral to helping the day to day life of your business run smoothly. Today’s multifunctionals combine performance and ease of use to create the optimal business machine. Whether you’re looking to process high volumes of different types of data in a large corporate office, or smaller volumes in a home office- there is a multifunctional out there to suit your needs and improve the functionality of your office.

The specific needs of a business are varied, but typically, the average multifunctional combines the following features ino one package:

Printing

Print more quickly, and at a lower cost per page

These machines are designed to print on a network.  Using a multifunctional, your office could replace a number of individual printers and use less paper and energy by printing to a multifunctional. It is important to note that the cost per page on a multifunctional is much lower than that of a network printer.

Copy

Go beyond simple copying with powerful new digital features

Copying documents has never been easier with a multifunctional.  A multi-page feeder tray allows for maximum efficiency.  They are equipped with multiple paper trays to handle large print or copy jobs. For jobs that require complex finishing needs, these multifunctionals offer multi position stapling and hole punch.  There are booklet finishing options that will make presentation booklets for your next meeting a breeze.

Scan

Scanning is an important way to save images to your hard drive, or send images via email.  You are able to select and scan in multiple formats, such as .tif, .jpg, .jpeg, .pdf, etc.  There are also a variety of transfer formats like email, FTP, or TWAIN.

Fax

Send faxes through your multifunctional with ease from your desktop computer. Multifunctionals can both send and receive faxes.  The fax machine can work using different fax methods, like SIP fax, network fax (SMTP,) or internet fax.

Email

Scan and email documents to multiple addresses

Email documents directly from the multifunctional, after scanning or copying. All of these tasks are easily completed using the multifunctional’s large, easy to read function panel to help you navigate the system’s options.

With modern MFP's (Multifunctional Printers) many stand alone devices are consolidated into one single piece of equipment

Toner cartridge yields can be mis-leading - know the facts!

When buying a new ink jet printer or laser printer, the concept that your ink and toner will last an incredibly long time is a very attractive one. However enticing it may seem, studies show that the information about toner yields is unfortunately misleading. You might be wondering why you never actually get to print as many documents as your toner leads you to believe you can print.

When the ISO tests the toner capabilities, they do not test them under the conditions of  typical office environments. The result of this misleading information means that you could be paying 200-400 percent more for every page you print! In order to properly understand your costs, it is very important to determine how many copies you can realistically expect from each cartridge.

Some of the ISO test factors that can affect how many copies can actually be made include:

1. Continuous Mode Testing with Ink Jets: After each print job in a real life office situation, the ink cartridge needs to clean out its nozzles to prevent clogging. When ISO tests the cartridge, it is run at a continuous mode, with no time being spent for this cleaning process to occur.

2. Test Pages: ISO test pages are printed with only about 20% of the page being used for text. This nowhere near the average office situation where toner is used to cover 30-40% of a document. They will also print color copies with only 15% of the page being used for color, when in reality businesses use closer to 30% of a page.

3. Testing for fade: The ISO tests copies for fade in groups of 100. For example if a printer prints 435 prints with no fade, the number would be rounded up to 500, leaving a huge margin of error.

4. Testing for rated speed: ISO tests the toner cartridges at a fast speed draft mode ( 200 dpi), where most office computers run at a lower speed of 600 dpi. This additionally skews the data for toner usage.

ISO / IEC 24711 – Colour Test Charts

It is important to understand toner cartridge yields and to realize how expensive your toner will actually be,  because as we have described above, the ISO print rating is sometimes at odds with the actual usage of the toner.

4Office Automation is a leading supplier of many office products to customers all over Toronto and Canada.

Small and medium sized businesses need to save as much money as possible, especially when it comes to office equipment. The importance of spending on a local scale doubles when the economy is down. Ordering your office equipment through the manufacturers or major store chains could mean that you’ll be paying unnecessary retail fees as well as your money is not going back into your local economy.

Although you are able to monitor and control the usage of certain devices by your employees, one thing you cannot dictate is the fax machine. Faxes will be coming and going all day. After the initial cost of purchasing a fax machine, you pay again and again each time you get a fax or send one. The best way to cut these costs is use a device with low per-usage and per-page costs and use a device that bundles many of your printing needs into one, cost effective solution.

An all in one color multifunctional device such as a fax/scanner/copier could save your business thousands of dollars per year. The first way they save you is in initial purchases. A multifunctional copier will replace up to four devices in your office, meaning you only have to purchase one item to serve all your printing, scanning and copying needs. Secondly they use less resources over time than traditional printers and copiers. The cost of routing printing jobs through everyday desktop printers can cost as much as 9 cents per page. The cost of using a colour multifunctional is significantly reduced as new devices print copies incrementally and reduce the usage of supplies per print. A scanner costs practically nothing to use, but is still a good thing to have around the office. If you can have a scanner bundled in with another device, it is just good business sense.

Copiers are always in high demand for your employees and buying a low grade or faulty copier could end up costing you more in supply usage over the course of the device

How hard is your current copier working for your company? Is your device a printer, copier, scanner and a fax machine? A color multifunctional could be the only piece of equipment you need, offering you a low cost, all-in-one print solution for your office. There are many such devices available from a variety of manufacturers. Do your research and make sure you deal with a reputable supplier who will give you sound advice.

Sometimes it is a good idea to buy devices seperately, but often it is more economical to bundle these functions into a single multifunctional device

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