The Samsung 6345 is a powerful multifunctional in a smaller package.

Designed to be a business solution that fits into any budget, the 6345 is loaded with features and can be easily integrated into any business environment. Quality images, useful features and a simple interface round out this all-in-one machine. The Samsung 6345 is a high-capacity machine that copies, prints, scans and faxes and relies on digital technology. With a duty cycle of 200,000 pages and a small footprint design built for multi-tasking, it is a great addition to any medium sized office or workgroup.

Simple Interface:

Users can see why the 6345 stands out right from the start. The easy to use interface makes operation a breeze. Based on touch screen technology and fully integrated software, the screens are easy to navigate. This allows users to manage print and copy jobs from the interface. Easily move jobs in the queue to ensure important jobs finish first and use the advance functions to complete manage job functionality – all from the 7-inch screen.

Modular Design:

Samsung has designed the 6345 with the end user in mind. From paper handling to operation, the machine is built around the belief that adding modules, paper and toner should be easy. It comes with a 520 page cassette as well as a 100 sheet tray, but users can opt to add up to 3 more 520 page cassettes, meaning paper will need to be refilled less often. Because of the modular design, adding extra memory, a finisher or changing toner cartridges is easy – they simply slid in. Finally, the 6345 was designed to reduce paper jams by adding additional paper clearance. In the rare event a jam does occur, the easy to read display walks users through clearing the jam.

Office Copier: 45 ppm

See how the 6345 stands out from other copiers. The copier function is exceptionally powerful and is designed to create clear and crisp copies while saving paper. With a speed of 45 copies per minute, users can choose from a variety of paper saving options such as ID copy and auto-fit copy. Other features like poster copy, which allows users to print images onto multiple sheet to create a poster images and margin shift, which shifts the image to allow for binding or hole punches, make it possible to create professional posters, displays, books and more.

Office Printer: 45 ppm

The printer function is just as powerful. The 6345 allow users to store letterhead and other forms into the memory and then print documents right onto this stock. This reduces the need to preload letterhead. With a speed of up to 45 pages per minutes, the 6345 also has a special toner saving feature that allows users to select TonerSave and save as much as 40% of the toner without a noticeable reduction in the quality of print. Features like collating, proofing, private printing and job storage make the 6345 one of the most useful multifunction printers available today.

Office Fax:

The fax feature allows users to easily send and receive faxes. For additional security, users can request their incoming faxes be held in the 6345’s memory until they wish to retrieve them.

Office Scanner:

Finally, the 6345 can serve as a great tool for storing and managing your paper documents into digital form. Additional software can turn this machine into a full document management and digital archiving center.

Visit http://www.4office.ca to learn more about the Samsung 6345, Samsung Copiers and other great products from 4 office.

Significant cost savings and operational efficiency are some of the real benefits organizations can derrive from a managed print services program.

Managed Print Services: Defined by the Gartner research group as “a service offered by an external provider to optimize or manage a company’s document output to certain objectives”, such as:

• Driving down costs
• Improving efficiencies and productivity
• Reducing the administrative burden associated to print devices
  
• Environmental savings with a lower carbon footprint
  

Methodology and Objectives

Generally speaking, the objectives are to move high cost desktop (printer) prints to low cost multifunctional prints, thereby reducing the ratio of users to each machine from 3:1 down to 9:1. Most successful Managed Print Initiatives focus on decentralizing multifunctionals while centralizing (by removing desktop printers) prints.

Scope of Services

Services can be as simple as a restructuring of customer owned equipment with an objective of reducing the ratio of users to each machine to effect cost savings – or – As complicated as a fully managed vendor owned fleet that might include a central print shop operated by the vendor with services, down to the level of toner and paper replacement on individual devices.

Main Components

Print Migration is an effective way to divert print traffic to lower cost devices, and reduce your overall footprint.

• Assessment of current print device infrastructure and costs
• Proposal and Agreement to re-align and/or remove
• Selection of general replacement hardware
• Ongoing provision of service, parts, supplies for both new and existing hardware
• Tracking and measurement of equipment usage for greater efficiency and productivity gains throughout the life of the contract. Recommendations and adjustments are made in order to improve satisfaction and meet the changing needs of customers.

Results Realizable

• Savings of 30% to 50% are not uncommon and have been projected by Gartner and other consulting firms for the past ten years.
• Reduction of the carbon footprint by 50%.

Obstacles to Success

Cost savings of between 30% and 50% as well as significant environmental savings are realizable with a properly implimented Managed Print Services Program.

The restructuring of office print devices across departmental boundaries can sometimes result in differences in policy and opinion. If the all levels of the organization are in agreement with the financial, efficiency and environmental objectives, a managed print services program can result in huge benefits.

Learn more about 4 Office’s Managed Print Services:

A. Print Migration – Can Save 30% – 50%
B. “All In” Print Plans – Can Save 30% or More
C. Custom Fleet Reporting Gives Management Control

Managed Print Services Defined by the Gartner research group as “a service offered by an external provider to optimize or manage a company’s document output to certain objectives, such as: 1) Driving down costs 2) Improving efficiencies and productivity 3) Reducing IT support” Methodology and Objectives Generally speaking, the objectives are to move high cost desktop (printer) prints to low cost multifunctional prints, thereby reducing the ratio of users to each machine from 3:1 down to 9:1. Most successful Managed Print Initiatives focus on decentralizing multifunctionals while centralizing (by removing desktop printers) prints.

Managed Print Services help organizations drive down costs and increase internal efficiencies.

Scope of Services

Services can be as simple as a restructuring of customer owned equipment with an objective of reducing the ratio of users to each machine to effect cost savings – or – As complicated as a fully managed vendor owned fleet that might include a central print shop operated by the vendor with services, down to the level of toner and paper replacement on individual devices.

Main Components

• Assessment of current print device
  infrastructure and costs
• Proposal and Agreement to re-align and/or remove
• Selection of general replacement hardware

• Ongoing provision of service, parts, supplies for both new and existing hardware

• Tracking and measurement of equipment usage for greater efficiency and productivity gains throughout the life of the contract. Recommendations and adjustments are made in order to improve satisfaction and meet the changing needs of customers.

Choosing a Supplier in the GTA can be a Challenge

When looking for a new copier or multifunctional device for your home or office, would you trust a vendor that only sells one brand of office equipment? There are many vendors to choose from for copiers in Toronto, Mississauga and the GTA.

The challenge that most customers will face however, is two fold: 1) Will the reseller you choose provide you with the overall best equipment and service option for your office? and 2) from a total cost of ownership perspective, are you truly getting the best value for your money?

Below are the main things you should consider before deciding on the right vendor for you:

1. Reputation / Track Record of the Vendor
If you have dealt with this vendor or company in the past, have you personally been satisfied with the quality of products and customer service? If you have not dealt with the vendor or company before, is there someone you know who has?

2. Quality Rating of Products
Are you confident in the quality of the product? Does it meet your standards in terms of reliability, print quality and ease of use? Also be sure whether it is truly a good fit for your office environment. Unfortunately, there are many stories of customers who have paid too much for machines that are either too big for their needs, or in some instances, too small!.

Make Sure You Get a Good Service Plan!

3. Quality of Service (ie. Guaranteed Response Time)
You or your office staff can’t afford to depend on machine that jams, or breaks down frequently, only to end up waiting days for a service call.  Does the vendor you are considering guarantee a reasonable response time?

4. Financing, Purchase and/or Lease Options
Especially in today’s economy, small and medium business customers deserve all the help they can get. Does your vendor of choice offer you both purchase and/or flexible lease options? Most businesses, if given the choice, will opt for a reasonable term lease (ie. 36-48 months). This allows them to carry the machine as an operating expense, instead of claiming it as a capital asset.

All In Cost Per Copy Plans Make Ordering Supplies a Painless Experience

5. All in Cost Per Copy Plans
When considering a new purchase or lease, make sure you get set up on a really good “all in” cost per copy plan. You and your staff don’t want to be bothered with administrative hassles of ordering toner or negotiating individual service calls, as well as the associated costs. An “all in” cost per copy arrangement will bundle your toner, parts and service costs all under a single rate per printed page, leaving you more time to focus on your core competency.

A few more guidlines to consider…

Know Your Intended Usage Before You Buy

Different machines are designed to work best under specific print/copy volumes. As stated above, if you are only doing a low volume of prints and copies, you could be fine with buying a smaller unit for less money (even though the cost of toner and supplies is higher). However, if you are doing a high volume, you would be wiser to pay more up front for a bigger machine, and over the long run, pay less for supplies.

Rule of Thumb:

The higher the cost of the machine – the lower supply cost.  Basically, the more you pay for the device, the lower your cost per page will be over the long run. That is why you see those tiny inkjet printers selling for so little at some of the department stores. What people find out is how much it costs to refill or re-purchase the ink cartridges.

Request a Free, No-Obligation Quote on Our Main Website

If you are in the market for a new Copier or Multifunctional, we encourage you to request a quote on our main website. 4 Office carries 5 main brands of equipment, with over 40 models to choose from. A sales representative will work to understand your needs first before arriving at a competitive quote.

Click here to request a Quote