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4 Points to Consider When Deciding on a New Office Multifunctional

Product ChocieThere are several questions you should be asking yourself when deciding on a new copier or multifunctional printer. Do you really want to purchase and maintain your own machine, or would a lease and service contract better suit your needs? Will you require additional functions and features such as faxing, document archiving or finishing? How fast of a machine is fast enough for your office? Here are some tips to help you out with these decisions.

Leasing a multifunctional vs Buying a machine
Owning a multifunctional printer can be a potential headache. Office supply stores are full of seemingly good deals on copier/printer/fax devices. However, these are primarily designed for occasional use and are not built or heavy-duty operations. Leasing a multifunctional machine is an excellent way of lowering your costs while keeping up with the changing technology. You can expect to spend several thousand dollars for a new multifunctional printer but can spend less than a hundred a month for a leased one. On the other hand, purchasing can be a great option if you plan to use the machine for a long period of time.

Consider bundling your costs
Printers and copiers have many components that are subject to maintenance or supplies that need to be refilled. Administrators have better things to do than be constantly servicing a machine. There are many businesses that bundle these costs into one flat monthly rate, making it one less thing for your company to worry about. Materials such as ink and toner are supplied to demand and any service issues are quickly addressed. This is particularly convenient for small offices and businesses.

A high speed multifunctional printer will save you a lot of time and frustration. If you work in a busy office, 100 pages per minute is a good bet to keep documents flowing. For lower workload offices, 40-50 pages per minute will ensure your business operates smoothly. In addition to this, queues and print management software will keep the overall process running quickly and efficiently. It’s best to discuss this key metric with a product representative in order to determine a good match.

Adding extras
Busy businesses do not have time to be constantly standing over the machine feeding single sheets through a printer or refilling paper trays. If you consistently do high volumes you will want to look for a printer with a higher paper holding capacity. There are multifunctional printers that can hold as many as 3000 sheets of A4 paper in a single tray. You can also add finishers to your multifunctional device so that it can automate stapling, hole punching and more. Examine how your office machines are being used to find opportunities for improved efficiency.

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